¡Hola, Planificadores! Ever stared at a blank page wondering how to structure your brilliant workshop idea into a coherent flow? A well-crafted agenda is your roadmap (*el mapa*) – it guides participants, manages expectations, and keeps you, the facilitator, on track. Without one, you risk wandering aimlessly, running out of time, or missing key objectives. *¡Qué desastre!*

But crafting an agenda doesn’t need to be complicated! We’ve created a simple, flexible template based on workshop design best practices. Use it as a starting point, customize it to your specific needs, and impress your participants with your clarity and organization.

Below is the template structure, followed by explanations and examples. Feel free to copy, paste, and adapt!

The Workshop Amigo Agenda Template

Workshop Title: [Your Engaging Workshop Title Here] Date: [Date] Time: [Start Time] – [End Time] ([Time Zone])
Location: [Physical Location or Virtual Meeting Link] Facilitator(s): [Your Name(s)]

Workshop Goal/Purpose: [Briefly state the main ‘Why’ of the workshop – 1-2 sentences]

Workshop Objectives: [List 2-4 specific, measurable outcomes participants will achieve – Use bullet points]

  • Objective 1
  • Objective 2
  • Objective 3

—

Agenda Breakdown:

Time Slot Duration Activity / Topic Purpose / Objective Addressed Format / Method Materials / Tech Needed
[Start Time] [e.g., 10 min] Welcome & Setting the Stage Align expectations, build comfort Presentation, Intro Slides, Meeting Link
[Time] [e.g., 15 min] Icebreaker: [Name of Icebreaker] Build rapport, energize Group Activity [e.g., Miro Board]
[Time] [e.g., 45 min] [Core Activity Block 1 Name] [Link to Objective 1] [e.g., Brainstorming] [e.g., Sticky Notes]
[Time] [e.g., 10 min] Break / Descanso Recharge, informal chat Break Coffee / Food
[Time] [e.g., 60 min] [Core Activity Block 2 Name] [Link to Objective 2] [e.g., Small Groups] [e.g., Worksheet]
[Time] [e.g., 30 min] Synthesize & Prioritize Consolidate ideas [e.g., Dot Voting] [e.g., Whiteboard]
[Time] [e.g., 20 min] Action Planning: Next Steps Ensure follow-through Group Discussion Shared Doc
[Time] [e.g., 10 min] Closing & Feedback Recap, gather insights Wrap-up, Quick Poll Survey Link
[End Time] — End of Workshop — — —

—

Working Agreements / Las Reglas: [Optional: List 3-5 co-created or suggested guidelines, e.g., “Listen to understand,” “Participate actively,” “Cameras on if possible (virtual)”]

Pre-Work (if any): [List any reading/tasks participants need to do beforehand]

Contact: [Your Name/Email for questions]

Explaining the Columns:

  • Time Slot: The approximate start time for each segment.
  • Duration: How long you estimate each segment will take. Be realistic!
  • Activity / Topic: Clear, descriptive name for the segment.
  • Purpose / Objective Addressed: Briefly explain *why* this segment is included and which main workshop objective it helps achieve. Crucial for participant buy-in!
  • Format / Method: How the activity will run (e.g., Presentation, Small Group Discussion, Individual Reflection, Brainstorming, Poll).
  • Materials / Tech Needed: What participants or you will need for this segment (e.g., Miro board link, specific handout, sticky notes, markers).

Example Snippets:

Example 1: Brainstorming Session (60 min Workshop)

Time Slot Duration Activity / Topic Purpose / Objective Addressed Format / Method Materials / Tech Needed
10:15 AM 20 min Idea Generation: Crazy Eights Generate diverse solutions (Objective 1) Individual Brainstorming Worksheet/Paper, Pens
10:35 AM 15 min Share & Cluster Ideas Identify key themes Full Group (Virtual Whiteboard) Miro Board

Example 2: Virtual Team Building (90 min Workshop)

Time Slot Duration Activity / Topic Purpose / Objective Addressed Format / Method Materials / Tech Needed
2:00 PM 10 min Welcome & GIF Check-in Set tone, gauge mood Intro, Chat Waterfall Zoom Chat
2:10 PM 25 min Breakout: Common Ground Challenge Build team connection (Objective 1) Small Groups (Breakouts) Breakout Rooms

Tips for a *Magnífico* Agenda:

  • Share it in Advance: Send it to participants beforehand so they know what to expect.
  • Keep it Visible: Display it during the workshop (on a slide, flip chart, or shared doc).
  • Be Flexible: It’s a guide, not a rigid script. Be prepared to adapt based on the group’s needs and energy. Refer back to it if you get off track.
  • Build in Buffer Time: Add a little extra time, especially around breaks or complex activities.
  • Focus on Outcomes: Ensure every activity clearly links back to your workshop objectives.

Using a clear, purposeful agenda demonstrates respect for your participants’ time and significantly increases the chances of achieving your workshop goals. Now go forth and structure your sessions like a pro!

A great agenda is just one piece of the puzzle. Dive deeper into planning with our Ultimate Guide to Workshop Design.

Have tips for creating killer agendas? Share them in the Workshop Amigo Telegram Community! Let’s swap templates and best practices. ¡Únete aquí!

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